SNAP Flag Football seeks an ultra-organized, solutions-oriented professional to support our youth sports organization. As the Director of Operations and Executive Assistant to the CEO, you will work closely with our founder to streamline operations, implement new initiatives, coordinate with the team, and drive strategic priorities from conception to completion.

This role is perfect for someone who loves coordinating complex projects, excels at taking ownership of their responsibilities, and wants to play an integral part in creating a streamlined business. You will have the chance to learn directly from our CEO while also taking ownership of critical processes and responsibilities.

Responsibilities:

• Oversee major projects across all facets of the business – from marketing campaigns to season schedules and more. Develop detailed project plans, set milestones, and ensure timely follow-through.
• Manage the CEO's calendar, coordinate meetings, handle paperwork, take notes, and respond to emails/calls on their behalf. Serve as a gateway to the CEO.
• Maintain master task list, tracking key deadlines across the organization. Proactively notify staff and CEO of upcoming commitments.
• Work cross-functionally to coordinate tasks between staff, contractors, partners, and volunteers. Follow up on progress and unblock obstacles.
• Streamline systems and processes for scheduling, project management, information sharing and more. Ensure organizational effectiveness.
• Anticipate needs, offer solutions, and take ownership of critical business functions. Identify issues and solve problems.
• Manage relationships and communications with key stakeholders – sponsors, partners, contractors, parents and more.
• Uphold the highest standards of professionalism, accountability and integrity. Promote transparency and ethics.
• Put the experience of the children in the league as the central priority of all work done.

Requirements:

• 3+ years experience in an executive assistant or operations role.
• Exceptional project management abilities and attention to detail
• Strong communication skills, written and verbal
• Proactive mindset with outstanding organization skills
• Grace under pressure. Ability to juggle competing priorities.
• Resourceful self-starter who takes initiative and ownership
• Experience building efficient systems and workflows
• Bachelor's degree preferred

This is a unique opportunity to play an integral role in a purpose-driven organization with massive growth potential. If you want to translate vision into action and drive operational excellence, we want to hear from you!

About SNAPtivities:
SNAPtivities, founded by Genevieve Caffelli over 35 years ago, has been dedicated to providing exceptional sports and enrichment programs to more than 40,000 children. With a strong commitment to equipping children with essential life skills such as balance, listening, discipline, teamwork, and sportsmanship, SNAPtivities has become a cornerstone of the community.

As the official league of both Birmingham & Bloomfield Hills public schools, SNAPtivities takes pride in giving back to the community, with over half of the profits going directly to the school districts. Coach Genevieve, a local resident with deep roots in the area, has decades of experience designing, initiating, implementing, and directing a wide range of sports and enrichment programs. In 2020, she started the first ALL GIRLS League in Michigan, showcasing her dedication to inclusivity and empowerment.

At SNAPtivities, we firmly believe that character development, fun, and learning go hand in hand. We are now seeking a passionate and dedicated Executive Assistant to join our team and help us continue our mission of positively impacting the lives of children through sports.

To apply, please send your resume to [email protected] and share a few paragraphs introducing yourself and explaining why you're interested in joining SNAPtivities as our new Executive Assistant. We look forward to hearing from you!